What is the difference between Coworking and Virtual Office?

The labor market has changed a lot in the last decade. With the appearance of Coworking spaces and virtual offices, the traditional fixed office model is no longer the only option. But the truth is that many of us only began to look at these alternatives during / after the mandatory confinement experience, which led us to rethink our lifestyle. With more and more alternatives available, it is normal that during this analysis and consideration, you have doubts about the true nature of each service, the differences between coworking spaces and virtual office and which work model is best suited for your business. This is what we propose to clarify in this article.
Coworking e escritório virtual

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Difference between Virtual Offices and Coworking

Well, as we have seen, times have evolved. In the past whoever needed a space to hold meetings or receive clients would have to rent an office or commercial room. Now for entrepreneurs at the beginning of their careers or for SMEs, the monthly costs of doing so were quite high and ended up making their survival even more difficult.

But the truth is that, with more intensity in the last decade, new solutions appeared, the coworking and virtual offices, which although both were created with the aim of making the way you work more flexible, are very different services.

While coworking is a collaborative workspace that implies the presence of the person in that space (with a variable regularity of your choice and within your own working hours), the virtual office does not.

The virtual office does not offer a regular workspace, but a business and fiscal address for your company, in addition to providing some administrative services, such as managing physical mail and parcels or answering phone calls on behalf of your company. In addition, you are also usually entitled to a meeting room.

Virtual Office: Who are the Most Common Clients?

As we have seen, the virtual office is a way of working that does not necessarily require the user to frequent a workspace every day, allowing work at a distance and a more flexible routine.

For this reason, this space is usually used by professionals with occasional needs, i.e. someone who has a remote company or is a freelancer, to:

  • Have a space – meeting room – where you can receive clients and partners on time or hold meetings
  • Have a company address to include in business cards, website and advertising material
  • Having a mailing and ordering address – business address
  • To have a fiscal address necessary for social contracts, National Register of Legal Entities, Invoices, contracts with customers and suppliers, communications to the tax authorities, among other fiscal obligations.

Main Advantages of Virtual Office:

  • Reduced fixed cost
  • Greater freedom and convenience
  • Recognized and easily accessible address
  • Complete structure of a traditional office
  • Serious and professional image to your business
  • It’s more enjoyable for customers and partners than receiving them in a café or at home
  • Has access to copy services, printing, among others
  • Administrative support: order management and call handling

This solution is especially indicated for those who wish to keep the company in a known address and with administrative support, without having to spend large amounts on renting a space.

Coworking: Who Are The Regular Customers?

The appearance of coworking was undoubtedly a breath of fresh air in the way you look at the work environment. These spaces end up gathering various types of workers, from remote workers, freelancers, startups and companies of various branches.

On the one hand, these spaces allow us to fight isolation, which is more difficult when we work at home, but having a more propitious work environment with better services than a café or library and more adaptive than a traditional workplace.

Advantages of Coworking:

  • Unlimited Networking
  • Creative environment and conducive to new ideas
  • Freedom of schedules
  • Customer reception service
  • Offices
  • Meeting room
  • No worries related to space maintenance and accounts
  • Reduced costs compared to renting a traditional space
  • Staff are usually concerned with listening to you and knowing how you can improve the service you are providing, the workspace
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