3 ways to reduce your company's costs without jeopardizing your business
Index
Get rid of the Traditional Office And Rent An Office In A Cowork Space
If you have a startup or SME and you feel your company is on the ropes due to the pandemic, maybe you should consider whether it makes sense to have the costs of renting or buying a traditional space. In fact, you’re paying rent (more electricity and water) for a space that’s 99% of the time worse than what you’d have in a cowork space and that’s 99.9% of the time more expensive.
Renting an office in a cowork space benefits not only from a much more affordable price, reducing costs, but also from excellent working conditions. For example, in Giraldo Works, our Cowork space in Évora you can rent an office up to 4 people for 150 euros + VAT per month, already with water and light expenses included. This option gives you, besides your office, access to a kitchen, garden, cleaning service, a professional address and a mail reception service. Not to mention that you are surrounded by other companies and entrepreneurs, with whom you can network and who knows how to make partnerships for your business.
Becoming a 100% Remote Company
More and more companies are questioning what before the pandemic they took for granted: the need to have a fixed working space.
The pandemic and the forced home office experience seem to have made the CEO’s realize that they could continue to be productive without renting a traditional office for their workers, saving significantly on the costs of it. Of course there are some doubts that those who never had a 100% remote company usually have and sometimes can make them hesitate, when in fact they should not.
The first is the following: If I need to meet a client or my team, where do I meet? At my house or in a café? Well, it’s a possible option, but you’ll probably pass on an unprofessional image of your company. What most remote companies do is use the services of Coworking space, renting a meeting room when they need to make some presentation to a client or meet with their team.
The great advantage of doing this is that you pay by the hour, for the time you use it, passing a professional image of your company to your client, for a very reduced price. For example, in Giraldo Works, in Évora, you pay only 6 euros per hour for a meeting room up to 12 seats, which includes a SmarTV to make your presentations. In addition, you also have the guarantee that the staff of the coworking space receives your client in a professional way and accompanies him to the meeting room.
Another question regularly asked is: But then if I will stop having an office, I will not have to start receiving the mail from my company in my home? Not necessarily. Many do not know it, but coworker spaces offer a very simple solution to this apparent problem: the virtual office.
What is a virtual office? It is a service that cowork spaces like Giraldoworks offer, where the cowork space ensures the management of physical mail and parcels, in addition to the handling of phone calls on behalf of your company.
Finally, another quite common question: So what fiscal address do I put to the company? My home address? No. Once again opting for a virtual office you also have access to a fiscal and commercial address, even if in practice you do not work in that space.
To better understand how a virtual office works read “Virtual Office: what it is, advantages and who should adopt it”.
Adopt a Mixed Solution
If you want to reduce costs without giving up regular space to meet with your company’s workers, an intermediate solution between the two presented above may be ideal.
So maybe you can stop renting a space monthly, and start renting a coworking space office twice a week in a flexible model. This is a solution that on the one hand allows you to reduce costs by saving on rent, but on the other hand keeping the human and regular contact between the elements of the company, by meeting twice in person and being three times in telework.
These are 3 ways that more and more companies are adopting to reduce costs in this very critical phase of the pandemic. Now it is time to look at the needs of your company and consider which one you want to choose.
